Ordinary and Extraordinary General Meeting, 30 April – 15 May 2013

Minutes of Annual General Meeting :

Minutes of Annual General Meeting (477 kb - PDF)

 

Attachment A (1.4Mb - PDF) (Italian version)

Attachment B (15.2Mb - PDF) (Italian version)

 

Summary of results of voting:

Summary of results of voting on agenda items (289 kb - PDF)

 

Notice to shareholders :
Notice to shareholders (95 kb - PDF)

Notice of Annual General Meeting:
Supplement to notice of call to General Meeting (118 kb - PDF)
Notice of Ordinary and Extraordinary General Meeting 30 April -15 May 2013 (132 kb - PDF)

The holders of voting rights are hereby called to attend the Ordinary and Extraordinary General Meeting to be held at the Company’s registered office at Via Antonio Nibby, 20 in Rome at 11.00am on 30 April 2013, in first call, and, if necessary, in second call on 15 May 2013 at the same time and place, in order to deliberate on the following Agenda.

Documentation and Resolutions

Receive on your e-mail information regarding the upcoming AGM

The reports and proposed resolutions regarding each item on the Agenda are hereby made available within the terms provided for the laws and regulations in force, and in particular:

  • by 15 March 2013, it will be published the BoD Report on item 3) of the Ordinary Session (“Determination of the number of the members of the Board of Directors and election of the Directors to serve for the years 2013 – 2014 – 2015, and election of the Chairman of the Board of Directors. Determination of the remuneration to be paid to Directors, including fees payable for membership of Board Committees”);
  • by 31 March 2013, it will be published the BoD Report on item 2) of the Ordinary Session (“Authority, pursuant and for the purposes of articles 2357 et seq. of the Italian Civil Code, article 132 of Legislative Decree 58 of 24 February 1998 and article 144-bis of the CONSOB Regulation adopted with Resolution 11971/1999, as amended, to purchase and sell treasury shares, subject to prior revocation of all or part of the unused portion of the authority granted by the General Meeting of 24 April 2012. Related and resulting resolutions”);
  • by 31 March 2013, it will be published the BoD Report on the sole item of the Extraordinary Session (“Approval of the proposed merger of Gemina SpA with and into Atlantia SpA; related and resulting resolutions. Authorities and powers”);
  • by 9 April 2013, it will be published the documentation on item 1) of the Ordinary Session (“Financial statements for the year ended 31 December 2012. Reports of the Board of Directors, the Board of Statutory Auditors and the Independent Auditors. Appropriation of profit for the year. Presentation of consolidated financial statements for the year ended 31 December 2012. Related and resulting resolutions”);
  • by 9 April 2013, it will be published the BoD Report on  item 4) of the Ordinary Session (“Resolution on the first section of the Remuneration Report pursuant to art. 123-ter of Legislative Decree 58 of 24 February 1998”);
  • by 31 march 2013, it will be published the BoD Report on item 5) of the Ordinary Session – as supplemented by notice dated 29 march 2013 and published on this website section - of the Ordinary Session (“Changes to the 2011 Share Option Plan, the 2011 Share Grant Plan and the MBO Share Grant Plan approved on 20 April 2011. Related and resulting resolutions”).
Ordinary session:

1 - Financial statements for the year ended 31 December 2012. Reports of the Board of Directors, the Board of Statutory Auditors and the Independent Auditors. Appropriation of profit for the year. Presentation of consolidated financial statements for the year ended 31 December 2012. Related and resulting resolutions.
2012 Annual report (3.5 Mb - PDF)
Report on Corporate Governance and Ownership Structure (354 kb - PDF)

2 - Authority, pursuant and for the purposes of articles 2357 et seq. of the Italian Civil Code, article 132 of Legislative Decree 58 of 24 February 1998 and article 144-bis of the CONSOB Regulation adopted with Resolution 11971/1999, as amended, to purchase and sell treasury shares, subject to prior revocation of all or part of the unused portion of the authority granted by the General Meeting of 24 April 2012. Related and resulting resolutions.
Directors’ report (136 kb - PDF)

3 - Determination of the number of the members of the Board of Directors and election of the Directors to serve for the years 2013 – 2014 – 2015, and election of the Chairman of the Board of Directors. Determination of the remuneration to be paid to Directors, including fees payable for membership of Board Committees.
Directors’ report (116 kb - PDF)
Submitted lists :
List no. 1 submitted by Sintonia S.p.A (Italian Version) (3,2 Mb - PDF)
List no. 2 submitted by Institutional Investors (Italian Version) (6,2 Mb - PDF)

4 - Resolution on the first section of the Remuneration Report pursuant to art. 123-ter of Legislative Decree 58 of 24 February 1998.
Remuneration Report(1.1 Mb - PDF)

5 - Changes to the 2011 Share Option Plan, the 2011 Share Grant Plan and the MBO Share Grant Plan approved on 20 April 2011. Related and resulting resolutions
Directors’ report (190 kb - PDF)
Information Memorandum ex art. 84-bis, CONSOB resolution 11971/1999 (214 kb - PDF)

Extraordinary session:

1 - Approval of the proposed merger of Gemina SpA with and into Atlantia SpA; related and resulting resolutions. Authorities and powers.

Directors’ report (283 kb - PDF)
Merger Plan (PDF)
Report pursuant to art. 2501 sexies civil code (634 kb - PDF)
Atlantia Annual Report 2012 (5 Mb PDF)

Atlantia last 3 years Annual Report
Atlantia Annual report 2011 (PDF)
Atlantia Annual report 2010 (PDF)
Atlantia Annual report 2009 (PDF)

Gemina Annual Report 2012 (PDF)
Gemina last 3 years Annual Report
Gemina Annual Report 2011 (PDF)
Gemina Annual Report 2010 (PDF)
Gemina Annual Report 2009 (PDF)

 

 

Right to attend General Meetings and the exercise of voting rights

Only those persons may attend and vote at General Meeting who have been notified as having voting rights to the Company by an "intermediary" so authorised in accordance with applicable legislation; such notification having been issued in accordance with records at the close of business on 19 April 2013, being the seventh stock exchange trading day preceding the date set for the General Meeting in first call (the "Record Date"), in conformity with articles 83-sexies of Legislative Decree 58 of 24 February 1998 (the "Consolidated Financial Act”, or “CFA”).
Any deposits in and withdrawals from custody accounts subsequent to the Record Date shall be without effect to a person's right to vote at General Meeting. Persons who are, consequently, registered as having title to shares only subsequent to the Record Date shall have no right to attend or vote at the General Meeting.
Such notification by the intermediary must arrive no later than 25 April 2013, being the close of business of the third stock exchange trading day preceding the date set for the General Meeting in first call. The right to attend and vote at General Meeting, however, shall be valid to the extent that the relevant notice is received by the Company no later than the opening of the General Meeting, regardless of call.
Shareholders still in the possession of share certificates in scrip form are required to provide the intermediary with the share certificates for entry into the centralised scripless share certificate system and apply for the issuance of the above notification.
The Office of the Chairman will be open two hours prior to the time set for the General Meeting in order to identify attendees and verify their right to attend.

Representation at the Meeting

All holders of rights to vote at and attend the General Meeting may appoint a representative through the issuance of a written proxy, subject to any legal and regulatory limitations.
For this purpose, holders of voting rights may nominate a proxy, using the following proxy form: General Proxy Form (__ kb - PDF)
The proxy, attesting and accepting personal liability for the conformity of the copy with the original and the identity of the proxy giver, may send a copy of the proxy form, duly completed and signed by the holder of the voting rights, directly to the Company by sending a fax to Servizi Titoli S.p.A. on +39 06- 45417450 or by sending an electronic version of the form to the certified e-mail address atlantia@pecserviziotitoli.it.
Proxies are under a statutory obligation to retain the original of the form and any voting instructions received for one year from the close of business at the General Meeting.

The Appointed Representative (pursuant to art. 135-undecies, Consolidated Financial Act)

In accordance with the law, all holders of voting rights may, by completing the relevant form, appoint Servizio Titoli S.p.A., with registered office in  Via Mascheroni 19, Milan, to act as their proxy, this company being the Company’s Appointed Representative pursuant to art. 135-undecies of Legislative Decree 58/98 (the Consolidated Financial Act), to which persons with voting rights my provide a proxy with voting instructions on any and all agenda items on 26 April 2013 with regard to the General Meeting in first call, or by 13 May 2013 with regard to the General Meeting in second call, being the close of business on the second stock exchange trading day preceding the date set for the General Meeting regardless of the call.
The proxy and voting instructions may be revoked within the same deadline, using the same procedure as for the appointment. For the purposes of attendance at the General Meeting and the exercise of voting rights, appointment of the above representative does not exempt the holders of voting rights from the obligation to request the intermediary to provide proof of their right to attend the General Meeting and exercise their voting rights, pursuant to art. 83-sexies of the CFA.
The proxy must be provided to the Appointed Representative by using the following proxy form: Proxy Form for the Appointed Representative (__ KB pdf) or by using the specific web application providing assistance in completing the proxy form with voting instructions prepared by Servizio Titoli S.p.A. in agreement with the Company and available at the following link: plast.serviziotitoli.it/eRD/index.aspx?nos=112253561
The proxy is without effect with respect to motions for which voting instructions have not been issued. During voting on resolutions for which precise voting instructions have not been provided, the shares relating to the authorisation given to the Appointed Representative are not included in the computation of the majority and the percentage of the issued capital required for approval of the above resolutions, despite having been included in the computation carried out for the purposes of the General Meeting quorum.
It should be noted that, in the event of unforeseen circumstances, having regard to changes or additions to the proposals submitted to the General Meeting, Servizi Titoli S.p.A., acting as the Appointed Representative, and being responsible for managing the accreditation and vote counting procedures at the General Meeting, whilst not being subject to a conflict of interest, will not cast a vote that differs from the instructions received.
The original proxy form with voting instructions for the Appointed Representative, complete with the required information and signed by the person holding voting rights, must be delivered to Servizio Titoli S.p.A. at its offices in Via Monte Giberto 29, 00138 Rome no later than 26 April 2013 with regard to the General Meeting in first call, or then 13 May 2013 with regard to the General Meeting in second call, A copy may be sent, by the same date, accompanied by a declaration of conformity to the original, via fax to +39 06-45417450 or by electronic version to the certified e-mail address to atlantia@pecserviziotitoli.it. If, for technical reasons, electronic versions of the proxy forms are not available, the forms may be requested by making a simple phone call to the following number: +39 06-45417413 (lines are open from Monday to Friday from 9.00am to 1.00pm and from 2.00pm  to 6.00pm).

Election of the Board of Directors

Pursuant to laws and regulations in force and art. 20 of the Articles of Association, election of the members of the Board of Directors shall take place on the basis of lists submitted by Shareholders, who, singly or jointly with other Shareholders, at the date on which the lists are deposited with the Company, represent at least 1% of the issued capital.
Each Shareholders has the right, singly or jointly with other Shareholders, to submit one list only, and any candidate included in more than one list shall be disqualified.
The outgoing Board of Directors does not intend to exercise the option of presenting its own list of candidates for election to the Board of Directors.

Preparation of the lists
  • each list may contain no more than fifteen candidates, who  must be assigned a sequential number.
  • Each list must include at least two candidates who meet the independence requirements established by law and by the Company’s Corporate Governance Code (published on the Company’s website) and one of these must be entered in first place on the list. In particular, given that the Company has adopted the principle required by the Corporate Governance Code for listed companies, it is necessary that each list comply with the need to contain an adequate number of independent Directors, in order to ensure that at least a third of the members of the Board of Directors are independents.
  • Lists containing a number of candidates equal to or higher than three must also indicate at least a fifth of the candidates belonging to the least represented gender in application of Law 120 of 12 July 2011.
Each list must be accompanied by:
  • exhaustive information regarding candidates’ personal and professional details;
  • declarations of the individual candidates accepting their candidature and providing a personal warranty that there is no fact or deed that could give rise to their disqualification and that they meet the legal requirements for holding such office, and that, where applicable, they meet the independence requirements established by the laws and regulations in force and/or by art. 3.1 of Atlantia’s Corporate Governance Code (published on the Company’s website);
  • an indication of the identities of the Shareholders who have submitted the lists and their total percentage shareholding.

Each Shareholder proposing a list must submit or mail a certificate, issued by the intermediaries in accordance with the law and regulations in force, to the registered office by 9 April 2013, attesting to their holding of the minimum percentage shareholding required in order to submit lists.
y lists not in compliance with the above shall be deemed to have not been submitted. In addition, in compliance with the provisions of CONSOB Ruling DEM/9017893 of 26 February 2009, minority lists must be accompanied by a declaration certifying the absence of any association, indirect or otherwise, as defined by art. 147-ter, paragraph 3 of the CFA and art. 144-quinquies of the Regulations adopted with CONSOB Resolution 11971 of 14 May 1999, with Shareholders that hold, either singly or jointly, a controlling or relative majority interest, as defined by the regulations in force; the declaration must also specify any existing relations, where significant, with Shareholders that hold, either singly or jointly, a controlling or relative majority interest, where identifiable, and the reasons for which these relations are not considered as determining the existence of the above association, or an indication of the absence of any such relations.

Members of the Board of Directors shall be elected in the following manner:

a) for the purposes of allocation of the Directors to be elected, account is not taken of lists that do not obtain a percentage of votes at least equal to half of the percentage required for submission of the lists;
b) four fifths of the Directors to be elected shall be taken in sequential order from the list receiving the majority of votes cast by the holders of shares carrying voting rights, and in compliance with the applicable laws concerning gender quotas. Any fractions shall be rounded down to the nearest whole number;
c) the other Directors shall be taken from the other lists that are not in any manner connected, even indirectly, with the shareholders who submitted or voted for the list that obtained the most votes. For this purpose, the votes cast for those other lists shall be successively divided by one, two, three up to the number of Directors to be elected. The resultant quotients shall be allocated to the candidates on each list who shall then be ranked in decreasing order by the total quotients allocated to them: the candidates elected shall be those with the highest quotients, provided that the required balance between the gender quotas has been complied with.
d) if, following the vote and the above procedures, legislation concerning the balance between the gender quotas elected has not been complied with, the candidates which would result to be in the various lists shall be disposed in one single decreasing ranking list, based on the quotients calculated in accordance with the procedure described in letter c). The candidate in such ranking list from the most represented gender having the lowest quotient in the ranking shall thus be replaced by the first of the candidates from the least represented gender to not be elected and belonging to the same list. If there are no other candidates in this list, the above replacement shall be approved by the General Meeting with the majority required by law.
If replacement of the candidate from the most represented gender with the lowest quotient in the ranking does not, however, enable the minimum quota required by the legislation in force to be reached, the above replacement process shall also be applied to the candidate from the most represented gender with the penultimate quotient, and so on rising from the lowest ranked candidate.
In the event that there are candidates with equal quotients, that candidate on the list from which no Director has already been elected or with the lowest number of Directors elected, shall be elected, provided that the applicable laws concerning the balance between gender quotas have been complied with. In the event of a tie of list votes, and, therefore, equal quotients, the General Meeting shall hold a new election and the candidate receiving the majority of votes shall be elected.
If only one list is submitted, or if no lists are submitted, or if, for any reason, it is not possible to appoint one or more Directors in accordance with this article, the General Meeting shall decide with the majority required by law, ensuring in any event that the necessary number of Directors meet the independence requirements established by law and that the applicable laws concerning the balance between gender quotas have been complied with

Deposit of the lists

The lists submitted by Shareholders, together with information enabling identification of the persons depositing the lists and the further documentation required by the laws and regulations in force, must be deposited by 5 April 2013, at the registered office, or sent by certified electronic mail to atlantia@pecserviziotitoli.it.

Publication of the lists

The Company will make the lists available to the public by 9 April 2013 at the registered office, and on the Company’s website.

Right to ask questions

All holders of voting rights may, pursuant to art. 127-ter of Legislative Decree 58/98 (the CFA), ask questions on agenda items also before the General Meeting up to three days prior to the Meeting held in first call.
Questions must be sent to the Company by fax to +39 06-43632339 or to the certified e-mail address atlantia@pecserviziotitoli.it or by using this form.

The request must be accompanied by details of the shareholder’s identity (surname and name, if a person, or business name, if an entity or company, place and date of birth and tax code).
The Company may provide a collective answer to questions on the same subject. Answers will be provided, having verified their pertinence and the right of the questioner to ask such questions, no later than the General Meeting.
No reply is, however, required for questions the answers to which can be found in the "Questions and Answers" page on the Company's website.

Right to add general Meeting agenda items and to submit new motions

Pursuant to art. 126-bis of legislative Decree 58/98 (the Consolidated Financial Act), shareholders, who represent, also on a jointly basis, one fortieth of the issued capital may, by 25 March 2013, apply for the addition of agenda or submit proposals for deliberation regarding matters already on the agenda.

Without prejudice to the final term above mentioned, with reference to item 5) of the Agenda for the Ordinary Session – resulting from the supplement to the Agenda announced by notice published, pursuant to law, on 29 march 2013 – the proposals for deliberation may be submitted by 8 April 2013.

Such request must be accompanied by a report illustrating the reasons for the above proposals.

Applications must be made in writing by fax to +39 06-43632339 or to the certified e-mail address atlantia@pecserviziotitoli.it

Applications must be accompanied by the certificate issued by the intermediary attesting to ownership of their shares and valid at the date of the application.
All holders of voting rights are entitled to individually submit motions on items already on the agenda at the Meeting.

No agenda items may be added with respect to matters for which the General Meeting is required by law to deliberate on the recommendation, proposal or report of the directors.
No publicity expenses shall be incurred by the shareholder, as the Company will assume responsibility for publishing the new Agenda, with the above additions, and the relevant report eventually accompanied by observations from the Board of Directors, within the terms prescribed by art. 125-ter of the CFA according to the same and procedure for publication of the notice of the General Meeting

Postal or electronic voting

Provision has not been made for votes to be cast by mail or electronically.

Information on the issued capital on the date of call to the General Meeting

The Company’s issued capital consists of 661.827.592 ordinary shares with a par value of € 1.00 each. Each share grants the right to one vote (excluding treasury shares, which currently total 13.285.616).

Information Notice on Privacy pursuant to Legislative Decree No. 196 of 30 June 2003

Atlantia S.p.A., with registered office in Rome, via A. Nibby 20 (“Owner of the Processing Data”) hereby informs you that the personal data provided will only be processed for the purposes from time to time required, as indicated in this section of the internet website in relation to the General Meeting.

The conferment of personal data and their processing is required for the purposes indicated in this section of the internet website. The failure to confer the aforementioned personal data may imply the impossibility of following up any requests made from time to time. The processing of personal data for the above purposes is carried out manually and/or using automatic tools, but always in compliance with the laws in force on the matter.
The Owner of the Processing Data is expressly authorised to communicate the personal data to Servizio Titoli S.p.A. in order to correctly follow up the exercise of the rights provided in this section of the internet website, in relation to the General Meeting.

The person responsible for data processing is Avv. Pietro Fratta, domiciled in Via Alberto Bergamini 50, Rome, who may at any time be requested to access the details and to exercise the other rights provided by art. 7 of Legislative Decree 196/03.